Essential Tips for Finding the Best Upholstery Fabric Supplier

When looking for fabric wholesaler and retailer for your project, the size, nature, and clientele of your company can make finding the correct fabric source challenging. To make matters even more complicated, selecting the appropriate supplier might spell the difference between a successful and a failing firm.


But where do you look for a reputable wholesale fabric supplier? You’re more likely to get more questions than answers if you Google “fabric distributors”… If the wholesale supplier you’re contemplating is on the other side of the world or doesn’t deliver on the quality it promises on its website, you may get no answers at all. Here! Take a look at some of the most important factors to consider while looking for a reliable upholstery fabric provider.

Tip #1. Know the Basics

A vital step in the early design process is to have a fundamental understanding of fabric kinds and how they perform. When it comes to picking the correct foundation fabric, there are numerous elements to consider, including weight, composition, construction, and utility. The fabric composition and construction you choose will be determined by how you want your design to fit the body. The first stage is to be able to tell the difference between woven, knitted, and non-woven fabric structures.

Tip #2. Location Matters

If you’re looking for upholstery fabric, you’ll need to decide if you want to work with domestic manufacturers in your own country or with manufacturers from other countries. You must decide which choice best meets your needs in terms of funding, quality, and company ethics.

You’re more likely to acquire superior quality from domestic manufacturers, but they’ll be more expensive than products from other countries. Shipping will also be significantly faster than if you worked with clothes producers in another country. If you’re searching for something more specific, you could discover that working with international suppliers is a better alternative. However, the quality of an overseas clothes manufacturer’s product may not be as good as that produced in the United States. Furthermore, your items will most likely take longer to arrive. Furthermore, as compared to domestic manufacturers, shipping costs are often greater.

Tip #3. Make sure your specifications can be met.

tip 1

It’s critical to have your fabric specification ready in as much detail as possible when looking for an upholstery fabric supplier. The structure of the knitting, its composition, weight, post-finishing, order quantity, and any testing requirements should all be provided. Look for a fabric provider who can give you with the service and product that you require. Make certain that it can meet all of your requirements, from fabric quality to quantity. You can also evaluate other suppliers to discover what they have to offer and to weigh the benefits and drawbacks of using their services.

Tip #4. Do research and ask around.

After you’ve determined your fabric requirements, you may begin looking for a suitable source. It’s better to work with a supplier who has a lot of experience and has a lot of positive feedback from other store owners. You need to know that they’ll be able to fulfill your requests. You can also contact fabric agents, who may be able to assist you in locating suppliers for your specific needs. They can assist you in finding fabrics, negotiating prices, and providing information on lead times. Alternatively, because of the leverage they have with mills, they may be able to provide better trade conditions.

Tip #5. Fair point pricing.

Choose a manufacturer that can give you with high-quality products at a price that is compatible with your present budget. Smaller quantities of materials are usually more expensive. Determine whether the supplier offers wholesale or tiered pricing, as this can have an impact on your overall profit margin.

Accepting a reduced profit margin to test the market and reduce the danger of excess inventory is a good idea when you’re first starting out. However, depending on your category, ordering a large volume of fabric at higher local costs can become expensive and less viable as you grow and scale.

Tip #6. Fastest shipping times.

Look for a manufacturer who can supply you with the quickest delivery timeframes. Your clients will not buy your goods, no matter how good it is, if you can’t provide it on time. Few, if any, businesses have the luxury of being late with final product delivery while yet keeping their consumers satisfied and returning for more in the long run. To keep your production process on track, it’s critical that your suppliers maintain their half of the bargain and deliver materials on time.

Tip #7. Minimum and maximum quantities

Many fabric vendors have a minimum order size of a few hundred yards, which may be too large for a budding designer to order. In such circumstances, either seek for alternative supplies from a low-minimum supplier or negotiate conditions and come to an agreement that benefits both of you. Fabrics that are accessible in quantity when needed but may also be purchased in lesser amounts may be the ideal solution for you. Make a layout of all your pattern parts before ordering to figure out how many yards you’ll need. Ordering a lot more than you actually need merely because you haven’t done your math is a waste of money and resources!

Tip #8. Supplier that can repeat your order of a particular fabric.

Will your supplier be able to fulfill your fabric request again? This is a crucial issue for many forward-thinking designers who anticipate that some styles will become staples in their collections and will be replicated season after season. Discuss stock availability and consistency ahead of time, especially if you’re only ordering a small quantity for sampling. Consider what would happen if your supplier discontinued the fabric just as you needed it for production — it would throw your entire schedule into disarray! If you need extra, double-check that it will be available.

Tip #9. Fabric Development Lead-Time

When purchasing widely available stock fabrics, lead times are less of an issue; you only need to account for any fabric testing that is required as well as transportation. If your fabric supplier sells out, a critical issue to ask is whether they will restock the fabric and, if so, what the wait times will be. When it comes to arranging your production schedule, this is crucial. Don’t expect your fabric to arrive in a couple of weeks from a provider. It’s unlikely that you’ll be able to get hundreds or even thousands of yards prefabricated, so you’ll have to add in the time it takes to have it created to order.

Tip #10. Go for sustainability!

One of the most polluting businesses on the planet is the fabric and textile industry. Consumers are becoming more aware of the production process and want a transparent supply chain, thus using textiles that aren’t ethical and eco-friendly is becoming more of a social taboo. As a brand, it’s your obligation to know how and where your cloth is manufactured, as well as who made it, and to ensure that you’re being upfront with your customers. So think about it if you want to be known as a forward-thinking, responsible brand that looks to the future. It is your design and responsibility to be aware of what is happening at all times.


Before you start looking for fabric, you need to figure out exactly what you’re doing and who you’re making it for. Before you dive into product development, take your time and conduct your homework. When you’ve finished tightening up your design and are ready to start making the product, it’s time to start looking at fabrics. It’s just as crucial to engage with a wholesale fabric distributor as it is to choose the fabric for your collection. That’s because the way your order is delivered and the fabric quality can make or break the final outcome.